This person in this position is responsible for a wide variety of routine clerical and administrative duties including: taking, referring, and handling incoming messages; maintaining manual and computer files; and other projects and duties as assigned. Greets and directs visitors; ensure all visitors sign in by using the visitor’s software system. Handles incoming inquiries and requests; answers the telephone; routes and returns telephone calls; files; types forms and applications. Provides callers with information such as addresses, locations, telephone numbers; references websites and other related information to help with inquiry. Maintains a high-level of detail to problem solving by attending to the public and customers. Directs visitors by maintaining employee and department directories. Accepts sealed bids on behalf of the City’s Manger’s office. Coordinates calendar events to include planning/scheduling appointments, meetings, and interviews; updates on a regular basis; contacts parties involved as appropriated. Distributes daily mail. Handles all out-going mail. Financial Responsibilities: Accept, receive, and/or collect payments. Maintains confidential documents, reports, correspondence, calls and assists with preparing, proofreading and documentation of correspondences. Files correspondence and other documents. Maintains inventory of departmental supplies and initiates orders for new or replacement materials. Processes/posts and maintains logs and reports that must be signed or initiated. Collects fees and prepares for deposits. Performs other related duties as required. Requires a High School diploma, and a minimum of six (6) months of secretarial or general administrative work experience; or an equivalent combination of education and experience.